The Public Expenditure Policy Coordination Division, formerly known as the Financial Management Division, became functional in 2001, to focus on policy development as it relates to procurement, information technology, legal and public sector reform, financial management, information systems and procedures, asset management and executive agencies. The division also holds the responsibility for the monitoring and implementation of computerized accounting software packages in all ministries and departments in order to ensure compliance with regulations and policy decisions.

MISSION

To promote sound financial management and high standards of financial regularity, accountability and performance effectiveness in the Public Sector

OBJECTIVES

• Prudently manage divisional resources in an efficient and effective manner;
• Facilitate timely decision making through efficient coordination of Cabinet Submissions;
• Improved accounting, management and control of government assets through implementation of comprehensive automated inventory management system; 
• Ensure that the most efficient effective and economic financial/ accounting management system is implemented to improve accountability service wide;
• Maintain a system of accountability for financial breaches and monitor extent of implementation workable solutions recommended by the PAC;
• Increase the level of financial accountability and the efficiency within Executive Agencies (EAs);
• Enhance the professionalism of Internal Auditors & audit committee members in Central Government via development & training opportunities facilitated by the Internal Audit Directorate;
• Procurement policies that are congruent with international standards, are technologically driven and support effective & efficient financial management

The PXPC division operational portfolio is executed by seven (7) units:

1. Procurement Policy Implementation
2. Asset Management Unit
3. Executive Agencies Monitoring
4. Internal Audit Directorate Unit
5. Legal and Public Sector Reform
6. Financial Systems
7. Information Technology Strategy

Procurement Policy Implementation Unit (PPIU)

The purpose of the PPIU is to:

• Inform the development of policy, legislation, guidelines and procedures governing procurement
• National Contact Point for public procurement. PPIU interface with multilateral agencies and participate in international trade negotiations
• Act as the national information databank for GOJ procurement and contracting policies, legislation and operating procedures
• Promulgate and publish laws procedures and all provisions governing procurement and ensure clear understanding by procuring entities and the public
• Develop and monitor operating standards and a code of ethics for procurement professionals service-wide
• Conduct training seminars and information workshops regarding regional and international government procurement
• Facilitate professional development of procurement functionaries service-wide

Asset Management Unit (AMU)

The purpose of the AMU is to:

• Provide policy advice and documentation on all areas of asset management, including development of  asset management policies and systems
• Manage and oversee disposal of government assets
• Review and approve documentation related to the transfer and disposal of government assets
• Provide asset disposal services to all government bodies, including:
  • Documented procedural guidelines for asset disposal
  • Administration of Board of Survey (BOS) inspections and other related activities
  • BOS Auction Sales; and
  • Guidance and monitoring activities for seized and overtime goods to be auctioned, conducted by Customs Department offices island-wide
• Maintain centralized inventory of government-owned motor vehicles and other fixed assets
• Negotiate framework contracts for fuel supplies to Ministries, Departments and Agencies and manage related support services for compliance and effectiveness
• Manages designated government properties overseas and the Ministry’s complex at Shalimar Avenue

 Executive Agency Monitoring Unit (EAU)

The purpose of the EAU is to:

• Ensure that the appropriate financial delegations and procedures are specified for effective financial management and control by Executive Agencies (EAs).
• Encourage best practices across all EAs
• Assist and enable EAs; also propose that EAs financial and planning staff develop an understanding of financial and accounting matters set out in the Financial Instructions to EAs
• Propose recommendations on improvements to the FIEA and systems and procedures for EA, based on annual reviews
• Assess the effectiveness of the EA and the FIEA in achieving greater accountability, transparency, control and performance improvements

 Internal Audit Directorate Unit (IAD)

The purpose of the IAD is to:

• Establish and maintain auditing policies and standards for the IA community across Central Government
• Promote the upgrading of knowledge and skills within the IA community
• Develop, assess, coordinate and provide training
• Advise on the recruitment, promotion and selection standards
• Provide a central resource for specialized audit expertise

 Legal and Public Sector Reform Unit (LPRSU)

The purpose of the LPRSU is to:

• Review and revise the Financial Administration and Audit (FAA) Act, Regulations and Instructions on an ongoing basis
• Administer the policy on public officers traveling on official business and ensure that foreign exchange policies and guidelines are adhered to
• Surcharge of non-compliant and culpable officers for financial breaches
• Ensure that expenditure is in keeping with the FAA Act, Instructions, Regulations, and other government policies and guidelines
• Revise the public finance legal framework based on analysis of weaknesses reported by the Public Expenditure Division, Auditor General’s Report and consultations with a wide range of stakeholders
• Ensure legal and regulatory strategies, measures and systems are in place to support the MOFP&S’s objectives
• Ensure the dissemination of public sector reform policies through training and coaching

Financial Systems Unit (FSU)

The purpose of the FSU is to:

• Improve the financial and accounting information system in the public sector through the transition from cash to accrual accounting
• Implementation of the FinMan Accounting System in the public sector as a temporary accounting solution for the transition to accrual accounting
• Procurement of an Enterprise Resource Product (ERP) and to establish an Intergrated Financial Management Information System for the public sector
• Continuously reviewing and upgrading the training program for public sector accountants
• Develop and/or upgrade the public sector financial accounting standards, policies, systems and procedures and guidelines
• Continuously upgrading the public sector accounting manual, financial instructions and procedures
• Develop and/or upgrade the public sector banking, electronic accounting transactions policies, systems and procedures
• Continuously reviewing and upgrading the public sector investment policy
• Implementation of the BizPay payroll system in the public sector to pay over 40, 000 employees
• Conduct special assignments relating to public sector financial management and accounting systems and procedures
• Management of hurricane and disaster printing and issuing of relief benefits (ie vouchers and cheques) to client ministries for distribution
   

Information Technology Strategy Unit

The purpose of the ITSU is to:

• Provide IS/IT strategies and policies, standards, procedures and guidelines;
• Provide technical support to Ministries, departments and agencies for IT Plan development and IT Plans; and
• Design, development selection and implementation of systems on the basis of end to end processes and co-ordination or integration of systems.