Accounting Officers and Heads of Departments are reminded that the Financial Administration and Audit Act, as amended in 1997, allows for payment to be made within three (3) months after the end of each financial year for goods delivered, services rendered and work completed before the close of the financial year.

With respect to financial year ended 1999 March 31, Accounting Officers must do the following:

1. Submit to the Ministry of Finance & Planning by 1999 April 30 a detailed listing of all commitments entered into for goods delivered, services rendered and work completed before 1999 March 31 in the prescribed format. The statement should be certified by the Chief Internal Auditor. Priority should be given to work completed in respect of Capital A and B projects.
2. Ensure that payments to be effected are restricted to unpaid bills for which work was completed, goods delivered, and services rendered before the close of the financial year, as outlined in (1) above.
3. Balance and reconcile the Cash Book to determine the available cash balance as at 1999 March 31.
4. Ensure the available cash balance is sufficient to cover the amounts required to meet the undischarged commitment
5. Ensure that under no condition whatsoever can a bank overdraft arise from these payments. If this occurs, disciplinary charges will be preferred against the officer(s) responsible.
6. Forward to the Accountant General daily, in the usual manner, separate cheque summaries for the relevant financial
7. Batch and file in separate voucher packages labelled "Period 13" all payments made between 1999 April 01 and 1999 June 30 in respect of the previous financial year.

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